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To ensure that you and your students have a great conference experience, please review the following information before you enter the Registration website. Print a copy of this document for reference as you complete the process.

The online registration is similar to an Excel workbook. There are five pages and you must enter data on each page. The entire process must be completed in one session. You cannot save information and return to complete the registration later. Review each page carefully to ensure accuracy. Print each page before going to the next. You will not be able to make changes after you click Submit on the last page of the registration.

Only students who have qualified to compete at the State Leadership Conference can be registered. If you have scholarship applicants who are not contestants, it will be best to wait to register until after you receive notification of the scholarship finalists, which should be no later than February 10.

The SLC Registration link is on the homepage of www.ohiobpa.org.

School Information

The registration form opens to the School Information page. Step-by-step instructions follow.
Enter the requested advisor information. If the registration is for more than one chapter in your school, list the advisor to whom questions should be addressed. Pressing Tab will take you to the next data-entry field.

The advisor’s cell phone number is requested so that we have an emergency contact number while students are at SLC. The number will not be published or shared.
Select your school from the drop-down list. The list contains schools with current membership. If your school is not listed (not likely), leave the field blank and continue with the registration.
Enter the school address components.
Select your Region from the drop down list.
Review your entry in each field.
Right-click and print a copy of this page.
Click Registration below the entry fields to move to page 2.

Registration

Only students who have qualified to compete at the State Leadership Conference can be registered. Student guests are not allowed.
Enter a student’s first and last name on line 1 of Registration – Page 1.
Select the student’s contest from the drop-down list.
Select Yes if this contest is a team event; otherwise, select No or leave the column blank.
A contestant who is also a scholarship finalist should be entered a second time with Scholarship as his or her contest. Only one registration fee will be charged.

Continue to enter students who have qualified for state competition.
If you have more than 30 contestants, click Page 2 on the right side of this screen to open a second Registration page.
Verify the accuracy of students and contests.
Right-click and print a copy of this page.
Click Lodging to move to page 3.

Lodging Information

The information on this page will be transmitted to the hotel. Each line on this form represents one hotel room.

Select the Room Type (single, double, etc.) from the drop-down list in the first column.
Enter last name, first name in the Name1 field.
Tab to the Name2 column. Enter last name, first name for the second resident in this room.
The total number of names entered on each row must correspond to the Room Type selected in column 1.
From the drop-down list, select the gender for the residents listed for the room.
Select the number of Nights for the hotel stay.
In the Rooms column, select the category for the residents in this room (advisor, students, etc.).

If a room will be shared with an individual from another school, select Yes in the Sharing column. If all residents are from your school, this column can be left blank, or you can select No.
In the last column, key any special needs that relate to the hotel room. (Example: handicapped room required).
Continue to enter rooms until all who are registered have been assigned a room. All advisors, adult guests and chaperones must pay registration and room rates in order to attend the conference.
Review for accuracy and print a copy of this page.
Click Treasurer to move to page 4.

Treasurer Information

Enter the number of students who will attend. This number must correspond to the number of students entered on the Registration page. Student registration fees will be calculated in the Total Amount Due field.
Enter the number of adults (advisors, chaperones, etc.) who will attend. Adult registration will be calculated.
If your school’s attendees will stay Thursday night only, tab to the Lodging Thursday fields.
For those who will stay at the hotel on Wednesday evening, enter the number of rooms of each category selected on the Lodging page. Calculations will be reflected in the total due.
Repeat the process for Thursday night.
Columbus-area schools whose participants will commute to conference events rather than stay overnight, must send a signed statement from the Principal/Director. Fax the statement to Sheri Ketaneh (614‑728-6176) or e-email a pdf attachment (Sheri.Ketaneh@ode.state.oh.us).
Enter the Purchase Order Number. If you do not have a number, enter In Process.
Enter the district treasurer’s name and contract information in the requested fields.
If any registered participant(s) require special accommodations or assistance for activities at the Hyatt Regency or at Veterans Memorial, identify the individual(s) and describe the needed accommodations.
Review and print this page.
Click Proctors to move to page 5.

Proctors

· The number of individuals listed on this page must match the number of adults entered on the Treasurer page.

· For each advisor who will attend, enter Name and E-Mail.

· Each registered advisor will be assigned to assist with a contest. From the drop-down menus, select a first, second, and third duty assignment request.

· Below the list of advisors, enter the names of chaperones and other adult attendees. No duty assignments will be selected.

· Each advisor will receive an e-mail confirmation of his or her contest responsibility prior to the conference.

· Verify accuracy and print a copy.

Review and Submit

· Registration deadline is February 19, 2010.

· Carefully proof each printed page. You can return to any page to make corrections.

· When you are confident that all information is accurate, click Submit Registration.

· A registration confirmation will be e-mailed to the advisor whose name appears on the first page.

Additional Details

Send a copy of the Treasurer page to your district treasurer.
Address registration questions to Sheri Ketaneh: sheri.ketaneh@ode.state.oh.us or 614-466-3891.
Changes (rooming, contests, participants, etc.) are permitted until February 25.
Do not submit a second registration. All corrections—additions or deletions—must be sent to Sheri. She will confirm that the correction has been made.
For each registered student, the advisor must have an Attendance and Emergency/Medical Release form signed by a parent or guardian and a school administrator. The form is available on the website. The advisor will give the signed forms to registration personnel.